City Council Meeting – Tuesday, November 15, 2016

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, November 15, 2016, at 5:01 p.m.

Roll call indicated Council Members Jim Sandgren, Matt Smith, Bob Van Hee, John Buckley and Paul DeBlieck were present, constituting a quorum.  Mayor Corey Theis was absent.

In the Mayor’s absence, Council President John Buckley presided over the meeting.

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Missi Meyer, City Attorney Amy Busse, Public Works Project Coordinator Jim Doering and Council Secretary Amy Kerkhoff.

A motion was made by Council Member Van Hee and seconded by Council Member Smith approving the agenda with the following amendment:  Switch the order of Regular Agenda Item 9.B. “Owner’s Representative for Hospital Renovation Project – Resolution No. 64” with Regular Agenda Item 9.C. “Plum Creek Library System Agency Agreement – Resolution No. 65”.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving the November 1, 2016, Regular City Council Meeting minutes as presented.  Motion carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck unanimously approving the following items on the Consent Agenda:

1.       2017 Business License Renewal Applications:

Cigarette and Other Tobacco:

Casey’s Retail Company #2184

Casey’s Retail Company #3277

Farmers Coop Oil Company of Renville DBA Cenex

On Sale Liquor:

Chumly’s, Inc.

Duffy’s South, Inc.

On Sale Sunday Liquor:

Duffy’s South, Inc.

Solid Waste Commercial Hauling:

Southwest Sanitation

2.       Parade Permit for Redwood Area Chamber and Tourism.

Council President John Buckley opened a public hearing at 5:03 p.m.

City Administrator Keith Muetzel gave an update on the Small Cities Development Program for Lakeside Manor.

Mr. Muetzel stated the project financing documents were finalized, and the pre-construction conference was held on Thursday November 10, 2016. The building renovation is scheduled to be completed 300 days from the notice to proceed date of November 8, 2016.

No one was present to voice any concerns.

Council President Buckley closed the public hearing at 5:08 p.m.

Resolution No. 63 of 2016 – Resolution to Accept Donation from United Senior Association was presented by City Administrator Keith Muetzel.

Mr. Muetzel stated the United Senior Association made an $8,000 donation to the Redwood Falls Parks & Recreation Department for equipment in the kitchen area for food service.  Items purchased include a combination refrigerator and freezer, a warming table and other miscellaneous supplies.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of Resolution No. 63 of 2016 – Resolution to Accept Donation from United Senior Association.  Motion was carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Smith approving Resolution No. 63 of 2016 – Resolution to Accept Donation from United Senior Association.  Motion was carried by unanimous vote.

Resolution No. 65 of 2016 – Authorization to Execute the Plum Creek Library System Agreement was presented by Library Director Teri Smith.

Ms. Smith stated the Plum Creek Library System Agency Agreement is made and entered into by the following counties: Cottonwood, Jackson, Lincoln, Lyon, Murray, Nobles, Pipestone, Redwood and Rock pursuant to Minnesota Statutes §471.59 and §134.20.  The members agree that the extension and improvement of public library services within these jurisdictions can be accomplished as authorized and described within the agreement.  The members agree to extend and improve library services for citizens who live in their jurisdictions.  Some of the advantages of this collaborative effort include:  wider access of shared materials and resources, collective purchasing of digital and other materials and resources, a forum to create new collaborations for programming and shared collections, and a delivery system to move materials among members.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck to waive the reading of Resolution No. 65 of 2016 – Authorization to Execute the Plum Creek Library System Agreement.  Motion was carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Van Hee approving Resolution No. 65 of 2016 – Authorization to Execute the Plum Creek Library System Agreement.  Motion was carried by unanimous vote.

Resolution No. 64 of 2016 – Authorization to Approve Agreement between Walker and Associates and the Redwood Area Hospital was presented by Redwood Area Hospital CEO Bryan Lydick and David Drown Associate Shannon Sweeney.

Mr. Lydick stated in May 2015, the Hospital started facility master planning with HGA.  This was due to volume increases across several departments resulting in department space limiting the patient’s experience and staff’s ability to manage patient load.  Space, form and function have an effect on the logistics of departments and the planning process has allowed the Hospital to plan effectively with an emphasis on outpatient services.

Mr. Lydick stated the financing group has been working on financing but also ensured the right project team was pulled together to guarantee a successful project.  On November 3, 2016, the Hospital Commission approved a three month vetting process that the Hospital enter into an agreement with Walker and Associates for Owner’s Representative services.  The complexity of the project, along with project management expertise, led the group to the recommendation.  If the project does not move forward, the agreement would ensure that the Hospital would only pay for services rendered up to the decision point not to move forward and phase out the agreement.

A motion was made by Council Member Sandgren and seconded by Council Member Smith to waive the reading of Resolution No. 64 of 2016 – Authorization to Approve Agreement between Walker and Associates and Redwood Area Hospital.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Van Hee approving Resolution No. 64 of 2016 – Authorization to Approve Agreement between Walker and Associates and Redwood Area Hospital.  Motion was carried by unanimous vote.

Resolution No. 66 of 2016 – A Resolution Setting and Adopting the 2017 Pay Plans for Hospital Employees was presented by Redwood Area Hospital CEO Bryan Lydick and Redwood Area Hospital Human Resource Manager Jody Rindfleisch.

Ms. Rindfleisch stated the Redwood Area Hospital annually participates in salary surveys with the Medi-Sota consortium of hospitals and HHRAM, a regional consortium of healthcare providers in the upper Midwest.  These surveys have proved to be valuable in assisting in setting annual cost-of-living increases and job specific market adjustments.

A motion was made by Council Member Van Hee and seconded by Council Member Sandgren to waive the reading of Resolution No. 66 of 2016 – A Resolution Setting and Adopting the 2017 Pay Plans for Hospital Employees.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Smith approving Resolution No. 66 of 2016 – A Resolution Setting and Adopting the 2017 Pay Plans for Hospital Employees.  Motion was carried by unanimous vote.

Jay Trusty, representing the Southwest Regional Development Commission, was present to give a presentation on the services that are provided by the Southwest Regional Development Commission.

City Attorney Amy Busse presented Ordinance No. 54, Fourth Series – An Ordinance Adopting, Amending, and Updating Ordinances Regulating Public Protection, Crimes and Offenses.

Ms. Busse stated the Redwood Falls City Chapter 10 pertains to the City ordinances that address public protection, crimes, and offenses.  It was discovered that many sections were no longer in use or various sections needed to be updated.

A motion was made by Council Member Van Hee and seconded by Council Member Smith to waive the reading of Ordinance No. 54, Fourth Series – An Ordinance Adopting, Amending, and Updating Ordinances Regulating Public Protection, Crimes and Offenses.  Motion passed by the following roll call vote.

AYE:   Council Members Sandgren, Smith, Van Hee, Buckley and DeBlieck

NO:      No one

The proposed ordinance will be presented for final discussion and passage at the next Council meeting.

City Administrator Keith Muetzel stated the Youth for Christ organization leases the building at 321 South Washington Street from the City.  The building is used for youth programming activities.  The Youth for Christ staff started renting space at the community center and is requesting termination of their current annual lease effective December 31, 2016.  Youth for Christ wants to continue leasing the space on a month to month basis until further notice.

A motion was made by Council Member Smith and seconded by Council Member Van Hee approving the Youth for Christ’s request to terminate their annual lease effective December 31, 2016, and continue leasing on a month to month basis.  Motion was carried by unanimous vote.

Resolution No. 67 of 2016 – A Resolution Canvassing City of Redwood Falls November 8, 2016 Election was presented by City Administrator Keith Muetzel.

Mr. Muetzel stated the General Election was held on Tuesday, November 8.  The Redwood County Auditor provided a local abstract plus the write-in tally sheets on November 10.  The abstract has both polling place and absentee results.  Per Minnesota Statute, canvassing must take place between the third and tenth day after an election.

A motion was made by Council Member Sandgren and seconded by Council Member Van Hee to waive the reading of Resolution No. 67 of 2016 – A Resolution Canvassing City of Redwood Falls November 8, 2016 Election.  Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Van Hee approving Resolution No. 67 of 2016 – A Resolution Canvassing City of Redwood Falls November 8, 2016 Election.  Motion was carried by unanimous vote.

Bill and Claims were presented to the Council for informational purposes.  No questions, comments or concerns were raised.

There being no further business, a motion was made by Council Member Van Hee and seconded by Council Member Smith to adjourn the meeting at 6:41 p.m.  Motion was carried by unanimous vote.

For weather related announcements, please visit the
KLGR Website