City Council Meeting – Tuesday, January 3, 2017

The organizational/regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, January 3, 2017, at 5:01 p.m.

Roll call indicated Mayor Corey Theis, Council Members Jim Sandgren, Matt Smith, John T. Buckley and Paul DeBlieck were present constituting a quorum.

Also present were City Administrator Keith Muetzel, Director of Finance & Administration Services Missi Meyer, Public Works Projects Coordinator Jim Doering and Council Secretary Amy Kerkhoff. City Attorney Amy Busse was absent.         

Mayor Corey Theis administered the oath of office to John T. Buckley as At-Large Council Member.

Mayor Corey Theis administered the oath of office to Paul DeBlieck as First Ward Council Member.

Mayor Corey Theis administered the oath of office to Matt Smith as Second Ward Council Member.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck approving the agenda as presented.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Buckley approving the December 20, 2016, minutes as presented. Motion was carried by unanimous vote.

Mayor Corey Theis called for nominations for Council President for 2017.

Council Member Jim Sandgren nominated Council Member John T. Buckley.

A motion was made by Council Member Sandgren and seconded by Council Member Smith to appoint Council Member Buckley as the 2017 Council President. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Buckley unanimously approving the following 2017 Commission Appointments:

Airport Commission:

Reappoint Al Lothert to 2nd full term.

Hospital Commission:

Reappoint Calvin (Chico) Jensen to 3rd full term.

Housing and Redevelopment Authority:

Reappoint Lowell Peterson to 3rd full term.

Accept Herb Brauer’s resignation.

Library Commission:

Reappoint Tom Ellig to 3rd full term.

Parks & Recreation Commission:

Reappoint Jeanne Prescott to 3rd full term.

Appoint Travis Fluck to a partial term due to Chris Omtvedt’s resignation.

Planning Commission:

Reappoint Jeff Bommersbach to 3rd full term.

Port Authority:

Reappoint Jeanne Limoges to 1st full term.

A motion was made by Council Member Sandgren and seconded by Council Member Smith unanimously approving the following 2017 Council Committee Appointments:

Standing Committees:

Budget:                                               John Buckley, Matt Smith and Corey Theis

Personnel:                                           Jim Sandgren, Paul DeBlieck and Corey Theis

Public Works                                      Paul DeBlieck and Matt Smith          

Port Authority:                                    Jim Sandgren and John Buckley

Issues:

Environmental (garbage, compost, wetlands):           Jim Sandgren and Paul DeBlieck                 

Individual Assignments:

Joint Powers/School:                                                   Jim Sandgren

Airport Commission Liaison                                      Jim Sandgren

Hospital Commission Liaison                                     John Buckley

Library Commission Liaison                                      Paul DeBlieck

Parks & Recreation Commission Liaison                   Matt Smith

Police Commission Liaison                                        Matt Smith

Public Utilities Commission Liaison:                         John Buckley

Housing & Redevelopment Authority Liaison:          Paul DeBlieck

A motion was made by Council Member Smith and seconded by Council Member Sandgren appointing John Buckley and Missi Meyer to the Redwood Falls Firefighter’s Relief Association Board of Trustees for 2017.

A motion was made by Council Member Sandgren and seconded by Council Member Smith to continue meeting on the 1st and 3rd Tuesday at 5:00 p.m. for the City Council Meetings in 2017, and cancel the Tuesday, July 4, 2017, meeting.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck designating the City’s official newspaper to be the Redwood Gazette in 2017. Motion was carried by unanimous vote.

 A motion was made by Council Member Smith and seconded by Council Member Buckley designating the City’s official depositories pursuant to MN Statutes 118A.02 and the City Investment Policy for 2017.  Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Smith unanimously approving the following Consent Agenda items:

Hospital Credentialing Committee recommendations.

  1. Declare Central Garage Equipment as surplus property.
  2. Purchase TNT Floor Scrubber and declare Tenant Scrubber as surplus property.
  3. Purchase Irby street light supplies.
  4. Approve 2017 Pay Equity Report.
  5. Public Utilities Cogeneration and Small Power Production Tariff filing.

Resolution No. 2 of 2017 – Resolution Adopting Assessments for Delinquent Accounts and Resolution No. 3 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs were presented by Director of Finance & Administrative Services Missi Meyer.

Ms. Meyer stated the proposed resolutions are to adopt assessments for delinquent utility and maintenance cost charges 30 days past due.  Similar resolutions are brought to the Council on a quarterly basis in order to improve the time between the delinquent billing and the ability to disclose the information to new property owners.  The delinquent account resolutions will be presented each year at the first meeting in January, April, July and October.  Staff is recommending the approval of the proposed resolutions.

Mayor Corey Theis opened a public hearing at 5:15 p.m. to discuss delinquent utility accounts.

Steven Hammerschmidt was present to discuss a proposed assessment regarding his rental property at 107 Driftwood Drive.

Ms. Meyer requested to table the first the reading of Resolution No. 2 of 2017 – Resolution Adopting Assessments for Delinquent Accounts to allow time to research and address Mr. Hammerschmidt’s questions.

Mayor Theis closed the hearing at 5:21 p.m.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck to table Resolution No. 2 of 2017 – Resolution Adopting Assessments for Delinquent Accounts. Motion was carried by unanimous vote.

Mayor Corey Theis opened a public hearing at 5:21 p.m. to discuss unpaid maintenance costs.

No one was present to voice any concerns.

Mayor Theis closed the hearing at 5:21 p.m.

A motion was made by Council Member Smith and seconded by Council Member Buckley to waive the reading of Resolution No. 3 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Sandgren approving Resolution No. 3 of 2017 – Resolution Adopting Assessments for Unpaid Maintenance Costs. Motion was carried by unanimous vote.

Mayor Corey Theis presented the proposed Ordinance No. 55, Fourth Series – Enacting and Adopting the Seventh Supplement to the Code of Ordinances for the City of Redwood Falls.

Mayor Theis stated as part of the Supplement Service Plan with American Legal Publishing Corporation for our Codification Services Agreement, we have received the Seventh Supplement to the Code of Ordinances.  The ordinances that were passed by Council this past year have now been incorporated into the code and are ready for Council adoption.  This ordinance was introduced on December 20, 2016.

A motion was made by Council Member Buckley and seconded by Council Member Sandgren approving Ordinance No. 55 – Enacting and Adopting the Seventh Supplement to the Code of Ordinances for the City of Redwood Falls. Motion passed by the following roll call vote.

AYE: Council Members Sandgren, Smith, Buckley and DeBlieck

NO:     No one

Resolution No. 1 of 2017 – A Resolution Regarding Mutual Aid Assistance with Other Publicly Owned Utilities was presented by Public Utilities Superintendent Chuck Heins.

Mr. Heins stated Minnesota Municipal Utilities Association (MMUA) requested the City update the current Mutual Aid Agreement by a formal resolution.   Mr. Heins stated if a problem would arise and the City needs to contact other utilities for assistance, the Mutual Aid Agreement defines the compensation process.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of Resolution No. 1 of 2017 – A Resolution Regarding Mutual Aid Assistance with Other Publicly Owned Utilities. Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving Resolution No. 1 of 2017 – A Resolution Regarding Mutual Aid Assistance with Other Publicly Owned Utilities. Motion was carried by unanimous vote.

Resolution No. 4 of 2017 – A Resolution Regarding Mutual Aid Agreement Involving the Redwood County Area Emergency Fire Coalition was presented by Fire Chief Jeff Bommersbach.

Mr. Bommersbach stated the Redwood County Mutual Aid Agreement was drafted by the Fire Chiefs of Redwood County to have documentation in place when calls for assistance from neighboring departments are received.

Council Member Jim Sandgren stated in the past, a handshake agreement was made without condensing it to writing. In the event a large fire occurs and gear is damaged it will be difficult to collect fees to cover the replacement and or repair of the equipment without an agreement.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck to waive the reading of Resolution No. 4 of 2017 – A Resolution Regarding Mutual Aid Agreement Involving the Redwood County Area Emergency Fire Coalition.  Motion was carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Buckley approving Resolution No. 4 of 2017 – A Resolution Regarding Mutual Aid Agreement Involving the Redwood County Area Emergency Fire Coalition. Motion was carried by unanimous vote.

City Administrator Keith Muetzel stated the Southwest Regional Development Commission (SRDC) is seeking a nomination to fill the Redwood County Municipalities representative vacancy.   Jayme Trusty the SRCD Executive Director was present at the November 15, 2016, Council meeting to give an overview of the services SRCD provides.

A motion was made by Council Member Smith and seconded by Council Member Sandgren to nominate Council Member Paul DeBlieck to represent Redwood County Municipalities to fill the vacancy on the Southwest Regional Development Commission. Motion was carried by unanimous vote.

Public Utilities Superintendent Chuck Heins discussed a Final Payment Application No. 4 for the Hydroelectric – Penstock Repairs Project.

Mr. Heins stated all work has been completed in conformance with the contract with the exception of the final shop drawings for the handrail system and staff recommends approval of the final pay estimate to J.F. Brennan Company.

A motion was made by Council Member Smith and seconded by Council Member Buckley approving Final Payment Application No. 4 to J.F. Brennan Company for the Hydroelectric – Penstock Repairs Project. Motion was carried by unanimous vote.

Resolution No. 5 of 2017 – Authorization to Execute Award of Contracts for the 2016 Ramsey Park Falls Bathroom Renovation Project City Project No. 29 was presented by Public Works Project Coordinator Jim Doering.

Mr. Doering stated staff solicited quotes for demolition, plumbing and construction related activities to remodel the Falls Bathroom and meet ADA compliance. Staff received quotes from Vick Construction and MJ Mechanical who are immediately available to begin the project. Both contractors are pre-approved vendors for the City, which meets tort insurance limits categorizing them as sole source vendors.

Mr. Doering stated the total project cost is over $25,000 and grant contract requires predominant wage/commercial rates. Vick Construction submitted a demolition and construction quote for $30,652 and MJ Mechanical submitted a quote for $9,510. Two hand dryers and bathroom partitions will be purchased directly from City vendors and installed by staff at an estimated cost of $5,000. The total cost of the project estimate is $45,162, which is under the $50,000 grant solicitation.

A motion was made by Council Member Sandgren and seconded by Council Member Smith to waive the reading of Resolution No. 5 of 2017 – Authorization to Execute Award of Contracts for the 2016 Ramsey Park Falls Bathroom Renovation Project City Project No. 29.  Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member Buckley approving Resolution No. 5 of 2017 – Authorization to Execute Award of Contracts for the 2016 Ramsey Park Falls Bathroom Renovation Project City Project No. 29.  Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed a memorandum from Bolton & Menk regarding the CSAH 101 (Dekalb Street) Cook Street Intersection Draft Analysis, Redwood County Project No. S14.109126.

Mr. Muetzel stated the Redwood County Administrator’s Office contacted staff requesting a joint meeting between the Redwood Falls City Council and the Redwood County Commission on Tuesday, January 31, 2017, at 5:30 p.m. in the County Board Room.

City Administrator Keith Muetzel gave an overview of the application process for the vacant Third Ward Council seat. The deadline to submit an application was Friday, December 30, 2016. Five Third Ward residents applied. The Council will be asked to rank the applicants and the Personnel Committee will interview the top three.

Public Works Project Coordinator Jim Doering discussed the Tuesday, January 10, 2017, Public Kick Off meeting from 4:30 p.m. to 7:30 p.m. at the RACC for the 2035 Comprehensive Plan. The plan will define long-range goals and objectives that will affect the entire community. The meeting will allow direct feedback from residents, community leaders and other valued individuals.

Bills and Claims were presented to the Council for informational purposes. No questions, comments or concerns were raised.

There being no further business, a motion was made by Council Member Smith and seconded by Council Member Buckley to adjourn the meeting at 5:56 p.m.  Motion was carried by unanimous vote.

For weather related announcements, please visit the
KLGR Website