Notice to Airport Consultants

NOTICE TO AIRPORT CONSULTANTS

The City of Redwood Falls, Minnesota is hereby soliciting Statements of Qualifications and Experience (SQE) from qualified Airport Consultants for projects at the Redwood Falls Municipal Airport (RWF) in the airport’s Five Year Capital Improvement Plan.  Services required include, but are not limited to, aviation planning services, land acquisition services, engineering services for preliminary design and final design, bidding and construction phase services, environmental services, and other incidental special services as needed.

Statements of qualifications and experience will be received at the Redwood Falls Municipal Office Building in Redwood Falls, Minnesota until 4:00 p.m., January 15, 2018, to furnish services outlined in the request for qualifications RFQ.  Consultants will be rated by a selection committee on their qualification and experience listed in the submittals.  The City intends to select the most qualified firm directly from submittals, but the City reserves the option to create a short list of up to three (3) of the highest rated firms and perform formal, informal, and/or phone interviews.

All statements must be sealed in an envelope and addressed as specified in the RFQ. All statements shall be clearly marked “Airport Consultant Statement of Qualification” on the outside of the package.

Specifications, if not herein included, are on file and may be examined at the Office of the City Administrator at the following address or below.

Office of City Administrator
City of Redwood Falls
333 South Washington, P.O. Box 526
Redwood Falls, MN 56283

The City reserves the right to reject any and all submittals and to waive informalities and irregularities.

Keith Muetzel
City Administrator

REQUEST FOR QUALIFICATIONS STATEMENT (RFQ)
AIRPORT CONSULTING, ENGINEERING AND PLANNING SERVICES FOR THE
CITY OF REDWOOD FALLS MUNICIPAL AIRPORT
REDWOOD FALLS, MINNESOTA

 The City of Redwood Falls, MN (“City”) is requesting Statements of Qualifications from interested and qualified Aviation Consultants for Professional On-Call Airport Engineering and Planning Services for the Redwood Falls Municipal Airport for the next five (5) years. Professional, technical and advisory services are needed for projects identified in the Airport’s Capital Improvement Program (CIP).

SCOPE OF WORK
Projects may include, but are not limited to, airport planning and environmental services, air-side/land-side design and construction administration, airport building design and AIP program management.

A detailed copy of the CIP can be requested from the Minnesota Department of Transportation, Office of Aeronautics or found on their website. Consultants should be familiar with Federal Aviation Administration (FAA) and State aviation funding programs and requirements.

PROPOSAL FORMAT
To facilitate review, submissions should conform to the following format:

  1. Experience of the Firm:  Provide description of your firm’s prior experience and qualifications in airport engineering, design, planning and environmental analysis on projects similar in scope to the Redwood Falls Municipal Airport.  Also, please reference the experience of your firm in working with the State and FAA regulations and procedures.
  2. Project Team:  Identify proposed project team members and responsibilities.  Provide a brief resume for each key person within the firm outlining their credentials and experience. If other firms/individuals are proposed, please provide a brief description of the firms, anticipated unit of work they will provide, and key individuals that will be assigned to project.
  3. Knowledge of Airport:  Describe your understanding and knowledge of the Redwood Falls Municipal Airport.
  4. References:  Provide the name and contact information for at least three (3) references of similar sized airports familiar with the quality of work by your firm of similar nature as contained in the CIP.
  5. Other Supporting Data:  Include any other information you feel to be relevant to the selection of your firm such as knowledge and approach to projects listed in the CIP.

The entire Statement of Qualifications shall not exceed thirty (30) pages; excluding the front and back covers, dividers, cover sheet, table of contents and letter of introduction (maximum two pages).

CRITERIA FOR REVIEW OF STATEMENT OF QUALIFICATIONS
The following criteria will be used in screening, ranking and selection of the successful firm:

  1. Qualifications of the Firm and Key Personnel  (20):  Preference shall be given to those firms with experience in airport engineering, design, planning and environmental analysis similar in scope to the Redwood Falls Municipal Airport.
  2. Experience with State and Federal Grant Programs  (30):  Preference shall be given to project teams whose personnel have a demonstrated working relationship with the MnDOT Office of Aeronautics and the FAA Minneapolis ADO and possess a thorough understanding of regulations and procedures of Airport Improvement Programs (AIP).
  3. Approach to Projects  (15):  Preference shall be given to those firms that can demonstrate a clear understanding and familiarity of the pending projects and an approach that establishes a strategy, timeline or schedule for completing the projects identified in the CIP. Preference will be given to firms who can complete the work without needing to subcontract various elements.
  4. Experience on Comparable Projects (10):  Preference shall be given to project firms who have demonstrated satisfactory experience and performance on similar projects to those listed in the CIP.
  5. Ability to attend/present at Commission and Council Meetings (5): Preference shall be given to firms that can demonstrate the ability to attend and present at Airport Commission meetings and City Council meetings as needed.
  6. Provided favorable References of similar size and scope airports (5): Preference shall be given to firms that provide favorable references from airports similar in size and scope of the Redwood Falls Municipal Airport.
  7. Knowledge of Airport (10): Preference will be given to firms who have demonstrated an understanding and knowledge of the Redwood Falls Municipal Airport of its master plan, ALP, CIP and published EIS.
  8. Discretionary points (5): Preference shall be given to firms who have demonstrated a clear understanding of the Redwood Falls Municipal Airport’s future goals and objectives and have the ability to develop and maintain a sincere working relationship with the Staff, Commissioners and Council to enhance the aviation experience being offered.

SELECTION OF THE CONSULTANT
The qualification based selection process shall conform to FAA Advisory Circular 150/5100-14E which will be utilized to select the most qualified firm. Fee information will not be considered in the selection process and should not be submitted with the Statement of Qualifications.

It is the intent of the City to appoint a committee to review the Statements of Qualification (SOQ) submitted and rank the qualified firms. The City may select a consulting firm directly based on the submitted SOQ (based on the above criteria), or may request interviews.  All unsuccessful firms will be notified in writing no later than 10 days after selection of the Consultant and may contact the City for debriefing.

The City reserves the right to reject any and all submissions to this RFQ, request clarification, or waive technicalities, if it is deemed in the best interest of the City. The City assumes no responsibility for costs incurred in responding to this RFQ.

CONTRACT
The top ranked firm will be invited to negotiate a contract with the City. If successful negotiation cannot be reached, the City reserves the right to negotiate with other qualified firms that submit an accepted SOQ.

The Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.  Disadvantaged Business Enterprise (DBE) utilization is strongly encouraged.

RFQ TIMELINE
The anticipated milestone dates for this RFQ are as follows:

Release of RFQ Monday, December 11, 2017
Deadline for submittal of Questions Tuesday, January 08, 2018
Statement of Qualifications Due Monday, January 15, 2018; 4:00 p.m.
Review and Ranking of submitted SOQs Thursday, January 18, 2018 (Airport Commission)
If needed, Shortlist (3) invitations for presentations Friday, January 19, 2018
Presentations (Special Commission Meeting) Thursday, February 01, 2018 (Airport Commission)
Anticipated Announcement of Successful Firm Tuesday, February 06, 2018

Questions will be accepted in writing at the physical or email address below until COB, Monday, January 8, 2018.

TERMS AND CONDITIONS
The following provisions shall be applicable for all Professional Services (A/E) Contracts:

Civil Rights Act of 1964, Title VI – Contractor Contractual Requirements – 49 CFR Part 21
Airport and Airway Improvement Act of 1982, Section 520 – 49 USC 47123
Disadvantaged Business Enterprise – 49 CFR Part 26
Lobbying and Influencing Federal Employees – 49 CFR Part 20
Access to Records and Reports – 49 CFR 18.36
Breach of Contract Terms – 49 CFR 18.36
Rights to Inventions – 49 CFR 18.36
Trade Restriction Clauses – 49 CFR Part 30
Federal Fair Labor Standards Act of 1938 as amended – 29 CFR USC 201, et seq.

Additional provisions for A/E contracts exceeding $10,000:

Termination of Contract – 49 CFR 18.36

Additional provisions for A/E contracts exceeding $25,000:

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – 2 CFR Part 180 (adopted and supplemented by DOT at 2 CFR Part 1200)

Additional provisions for A/E contracts exceeding $100,000:

Clean Air and Water Pollution Control – 49 CFR 18.36 (i)(12)
Contract Workhours and Safety Standards Act Requirements – 49 CFR 18.36 (i)(6) and 29 CFR 5.5 (b)  

SUBMISSION OF QUALIFICATIONS STATEMENT AND CONTACT PERSON

 Six (6) hardcopies and one digital copy of the Qualifications Statement must be submitted no later than 4:30 p.m. on January 15, 2018 to:  City of Redwood Falls, PO Box 526, Redwood Falls, MN  56283.  Envelopes should be clearly marked “Airport Consultant Statement of Qualification”.        

All questions regarding this RFQ should be directed to:

Jim Doering, Public Works Project Coordinator, PO Box 526, Redwood Falls, MN  56283, 507-430-5904 (cell); jdoering@ci.redwood-falls.mn.us

 

 

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