City Council Meeting – Tuesday, December 6, 2016

Pursuant to due call and notice thereof, a regular meeting of the Redwood Falls City Council was called to order in the Municipal Chambers on Tuesday, December 6, 2016, at 5:00 p.m.

Roll call indicated Mayor Corey Theis, Council Members Jim Sandgren, Bob Van Hee, John T. Buckley and Paul DeBlieck were present, constituting a quorum. Council Member Matt Smith was absent.

Also present were City Administrator Keith Muetzel, Director of Finance & Administrative Services Missi Meyer, City Attorney Amy Busse, Public Works Project Coordinator Jim Doering and Council Secretary Amy Kerkhoff.

A motion was made by Council Member Van Hee and seconded by Council Member Buckley approving the agenda as presented. Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck approving the November 15, 2016, Regular City Council Meeting minutes as presented. Motion carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Buckley unanimously approving the following items on the Consent Agenda:

  1. 2017 Business License Renewal Applications:

 Cigarette and Other Tobacco:

Redwood Falls Golf Club, Inc.

Redwood Co. VFW Post #2553

Wal-Mart, Inc. #1832

 On Sale Liquor:

American Legion #38

Freedom Bar & Grill, LLC.

Las Lomas, Inc. d.b.a. Plaza Garibaldi

Redwood Falls Golf Club, Inc.

Redwood Co. VFW Post #2553

On Sale Sunday Liquor:

American Legion #38

Freedom Bar & Grill, LLC.

Las Lomas, Inc. d.b.a. Plaza Garibaldi

Redwood Falls Golf Club, Inc.

Redwood Co. VFW Post #2553

On Sale 3.2 Malt Liquor:

Bridge Street Cuisine, Inc. d.b.a. Country Kitchen

Redwood County Ag Society

Off Sale 3.2 Malt Liquor:

Wal-Mart, Inc. #1832

Solid Waste Commercial Hauling:

R&E Sanitation, Inc.

Waste Management of MN, Inc.

West Central Sanitation, Inc.

Solid Waste Residential Hauling:

West Central Sanitation, Inc.

Therapeutic Massage:

Bridge Street Massage – Dakotah Harmoning

Mind Body Spirit Wellness Center – Shawn Dixon

Riverbend Therapeutic Massage – Tammy Tordsen

Wine:

Bridge Street Cuisine, Inc. d.b.a. Country Kitchen

2.  Hospital Credentialing Committee Recommendations

3.  KLGR Advertising Exchange with the Parks & Recreation Department

4.  Declare Electric Department Equipment as Surplus Property

City Attorney Amy Busse presented Ordinance No. 54, Fourth Series – An Ordinance Adopting, Amending, and Updating Ordinances Regulating Public Protection, Crimes and Offenses.

Ms. Busse stated the ordinance was first introduced at the November 15, 2016, meeting and discussed at the November 29, 2016, Council Work Session.

Council Member Paul DeBlieck expressed concern with General Offenses, 10.08 Dangerous Weapons and Articles, Subd. 1. Acts Prohibited, item G statement “of the Police Department” and requested it be struck from the ordinance.

A motion was made by Council Member Buckley and seconded by Council Member Van Hee approving Ordinance No. 54, Fourth Series – An Ordinance Adopting, Amending, and Updating Ordinances Regulating Public Protection, Crimes and Offenses with the modification to strike the following from II. General Offenses, 10.08 Dangerous Weapons and Articles, Subd. 1 G. “Furnish a minor under 18 years of age with a firearm, air gun, ammunition or explosive without the written consent of his or her parent or guardian or of the Police Department; or”.  Motion passed by the following roll call vote.

AYE:   Council Members Sandgren, Van Hee, Buckley and DeBlieck

NO:      No one

Council Member Smith was absent.

City Attorney Amy Busse discussed the publication process of Ordinance No. 54, Fourth Series – An Ordinance Adopting, Amending, and Updating Ordinances Regulating Public Protection, Crimes and Offenses.

Ms. Busse stated publishing the title and summary shall fulfill all legal publication requirements as complete and as if the entire ordinance was published.

A motion was made by Council Member Sandgren and seconded by Council Member DeBlieck approving the Official Summary of Ordinance No. 54, Fourth Series – Amending, Correcting, and Update Chapter 10 Pertaining to Public Protection, Crimes, and Offenses for publication. Motion carried by unanimous vote.

Brode Lydick, a fifth grader at Redwood Valley Middle School, was present to petition an amendment to the City ordinance to allow keeping of urban chickens.

Mr. Lydick provided research of ordinances from nearby cities to the Council and City staff.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck to table Brode Lydick’s request to amend Ordinance 10.12, regarding urban chickens to allow for further research by the Council and City staff and revisit the request at the January 17, 2017, meeting. Motion was carried by unanimous vote.

Council Member Matt Smith joined the meeting at 5:20 p.m.

Resolution No. 68 of 2016 – A Resolution Declaring a Vacancy in a Third Ward City Council Position was presented by Mayor Corey Theis.

Mayor Theis stated Council Member Bob Van Hee submitted a resignation from his Third Ward Council Seat effective January 3, 2017. Section 3.06 of the City Charter of the City of Redwood Falls prescribes that a vacancy needs to be declared by resolution in the event of such a vacancy; and that the Mayor and City Council shall appoint a qualified person to fulfill the position until the next City election, which will be November 2018.  Council Member Van Hee’s term would have expired January 2019.

City Administrator Keith Muetzel stated the official notice will be published four times and will be posted on the City website. Applicants who reside in the Third Ward are able to apply until 4:30 p.m. on Friday, December 30, 2016.  Appointment of the seat will be scheduled for the Tuesday, February 21, 2017, meeting.

A motion was made by Council Member Buckley and seconded by Council Member Smith to waive the reading of Resolution No. 68 of 2016 – A Resolution Declaring a Vacancy in a Third Ward City Council Position. Motion was carried by unanimous vote.

A motion was made by Council Member DeBlieck and seconded by Council Member Smith approving Resolution No. 68 of 2016 – A Resolution Declaring a Vacancy in a Third Ward City Council Position. Motion was carried by unanimous vote.

City Administrator Keith Muetzel stated staff met with the Law Enforcement Labor Services (LELS) bargaining committee to negotiate the renewal of the LELS contract. The existing LELS contract covers the Police Department Patrol Officers and Sergeants.  A tentative agreement has been reached.

Mr. Muetzel stated the duration of the contract will be for two years and shall expire on December 31, 2018. LELS members will receive a three percent (3%) wage increase in 2017 and a three percent (3%) wage increase in 2018.

A motion was made by Council Member Van Hee and seconded by Council Member DeBlieck to approve the proposed LELS contract renewal for 2017 and 2018. Motion was carried by unanimous vote.

Resolution No. 69 of 2016 – A Resolution Setting and Adopting the 2017 and 2018 Pay Plans and Pay Step Structure for Non-Union Employees was presented by Human Resources Coordinator Sheila Stage.

Human Resources Coordinator Stage stated the 2017 and 2018 Non-Union Employee Pay Plans are for all part-time, seasonal and other regular, full-time employees. Part-time employees will see a $0.25 cent Cola increase.  The Fire Department changes for 2017 and 2018 include an hourly wage increase of $1.00 from $7.25 per hour to $8.25 per hour.  The 2nd Assistant Fire Chief position will be compensated in the amount of $1,200 per year.

Ms. Stage stated the 2017 Step Structure for all non-union, full-time employees reflect a three percent (3%) increase for all grades and steps.  The 2018 Step Structure grid reflects an overall increase of three percent (3%) to all grades and steps.  The Step Structures reflect the base salary of regular, full-time non-union employees.

Ms. Stage stated an increase of stipends for non-union employees, who hold licenses for their specific positions will increase by three percent (3%) in 2017 and 2018.

A motion was made by Council Member Smith and seconded by Council Member Van Hee to waive the reading of Resolution No. 69 of 2016 – A Resolution Setting and Adopting the 2017 and 2018 Pay Plans and Pay Step Structure for Non-Union Employees. Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley approving Resolution No. 69 of 2016 – A Resolution Setting and Adopting the 2017 and 2018 Pay Plans and Pay Step Structure for Non-Union Employees. Motion was carried by unanimous vote.

Resolution No. 70 of 2016 – A Resolution to Adopt a Comprehensive Schedule of Offenses and Establish Administrative Penalties was presented by City Attorney Amy Busse.

City Attorney Busse stated with the adoption of the amended and updated Chapter 10 of the City Code, the comprehensive schedule of offenses and the customary fees for penalties needs to be updated. The fees for the new ordinances are based upon fees for other ordinances that are similar in nature.

A motion was made by Council Member Smith and seconded by Council Member Van Hee to waive the reading of Resolution No. 70 of 2016 – A Resolution to Adopt a Comprehensive Schedule of Offenses and Establish Administrative Penalties. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving Resolution No. 70 of 2016 – A Resolution to Adopt a Comprehensive Schedule of Offenses and Establish Administrative Penalties. Motion was carried by unanimous vote.

Resolution No. 71 of 2016 – Resolution Amending Resolution No. 46 of 2016 – Setting Fee Schedule for 2017 was presented by City Attorney Amy Busse.

City Attorney Busse stated with adoption of the amended and updated Chapter 10 of the City Code, the 2017 Master Fee Schedule needs to be updated to reference the new administrative fee schedule that is Resolution 70 of 2016– A Resolution to Adopt a Comprehensive Schedule of Offenses and Establish Administrative Penalties.

A motion was made by Council Member Buckley and seconded by Council Member DeBlieck to waive the reading of Resolution No. 71 of 2016 – Resolution Amending Resolution No. 46 of 2016 – Setting Fee Schedule for 2017. Motion was carried by unanimous vote.

A motion was made by Council Member Smith and seconded by Council Member DeBlieck approving Resolution No. 71 of 2016 – Resolution Amending Resolution No. 46 of 2016 – Setting Fee Schedule for 2017. Motion was carried by unanimous vote.

Resolution No. 72 of 2016 – Resolution to Write-Off Deferred Assessments was presented by Director of Finance & Administrative Services Missi Meyer.

Director of Finance & Administrative Services Meyer stated Deferred Assessments were approved by the Council over the years to fund three projects.

Ms. Meyer stated on December 31, 2015, the City had a receivable in Fund 241 in the amount of $48,099.92 for assessments. Staff reconciled these assessments by parcel number and determined that assessments in the amount of $23,144.15 are appropriate.  Staff recommends to write-off the balance of $24,955.77 for deferred assessments pertaining to the 1995 Paxton 5 Gramstad Watermain Project, the 1997 101 Watermain Improvement Assessments, and the 2001 Burr Oak Street and Drainage Improvement Assessments that are no longer collectable.

A motion was made by Council Member Van Hee and seconded by Council Member Smith to waive the reading of Resolution No. 72 of 2016 – Resolution to Write-Off Deferred Assessments. Motion was carried by unanimous vote.

A motion was made by Council Member Sandgren and seconded by Council Member Buckley approving Resolution No. 72 of 2016 – Resolution to Write-Off Deferred Assessments. Motion was carried by unanimous vote.

Resolution No. 73 of 2016 – Authorization to Execute Civil Work Order No. 2016-3 for engineering services related to the 2016-2017 Redwood Area Hospital Master Plan was presented by Public Works Project Coordinator Jim Doering.

Public Works Project Coordinator Doering stated Work Order No. 2016-3 coincides with the service umbrella of the 2012 Master Service Agreement between Bolton & Menk, Inc. and the City. The agreement outlines the basic services and legal narratives necessary to provide services in conjunction with the current and future City civil engineering projects related to planning, engineering and construction services as budgeted each year.

Mr. Doering stated bound by the Master Service Agreement, Work Order No. 2016-3 specifically applies to the budget and related service to provide the outlined professional services for the 2016-2017 Redwood Area Hospital Master Plan. The service cost is not to exceed $13,500 without prior approval from the Council.

Mr. Doering stated the project involves the performance of a boundary survey of the Redwood Area Hospital campus and an engineering survey of the greater Redwood Area Hospital area. The survey information will be used by HGA Architects and Engineers for the preparation of the Master Plan for the Redwood Area Hospital.

A motion was made by Council Member Van Hee and seconded by Council Member Buckley to waive the reading of Resolution No. 73 of 2016 – Authorization to Execute Civil Work Order No. 2016-3 for Engineering Services Related to the 2016-2017 Redwood Area Hospital Master Plan. Motion was carried by unanimous vote.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving Resolution No. 73 of 2016 – Authorization to Execute Civil Work Order No. 2016-3 for Engineering Services Related to the 2016-2017 Redwood Area Hospital Master Plan. Motion was carried by unanimous vote.

City Administrator Keith Muetzel discussed authorizing the execution of the Fourth Addendum to the Assessment Service Agreement with Redwood County.

Mr. Muetzel stated the City and County have an existing Assessment Services Agreement that expired on June 30, 2016. Under the agreement, the County Assessor provides property assessment services for the City.  The proposed addendum extends the agreement for three years and includes an annual cost increase of 1.5%, which is the same as prior years.

A motion was made by Council Member Sandgren and seconded by Council Member Van Hee approving the Assessment Service Agreement with Redwood County for property assessment services for the City of Redwood Falls. Motion was carried by unanimous vote.

Public Works Project Coordinator Jim Doering discussed a change order for the RACC Addition and Renovation Project. Staff is anticipating that Change Order No. 4 will be the last change order for the project.  Any additional corrections of existing work will fall under the one-year warranty period from the final payment.

Mr. Doering stated the change order reflects the installation of an additional waterline, revisions to case work and trim, the installation of a concrete curb and gutter, adhering a new roofing membrane to cover the existing Exterior Insulation and Finish System (EIFS) and deduct a railing due to changes.

Mr. Doering stated the requested additions were for necessary components omitted in the original bid documents and not recognized during the plan review. The RFC No. 12 to add an impervious membrane to cover the existing EIFS is to correct a leak where the new roof meets the old.  Prior to the project, any moisture penetration of the existing EIFS found its way down the flashing on the brick to the outside.  Now, that section is enclosed within the new portion of the building and has continuously leaked with each rain.  The solution is to put plywood over the old EFIS and adhere a new roofing membrane to provide a watertight seal with an aluminum cap.

A motion was made by Council Member Buckley and seconded by Council Member Smith approving Change Order No. 4 for the RACC Addition and Renovation Project in the amount of $13,741.29.  Motion was carried by unanimous vote.

Bill and Claims were presented to the Council for informational purposes. No questions, comments or concerns were raised.

There being no further business, a motion was made by Council Member Van Hee and seconded by Council Member Smith to adjourn the meeting at 5:52 p.m. Motion was carried by unanimous vote.

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